Powerpoint Tips

How to to play different songs throughout the powerpoint?

Posted on May 27, 2009. Filed under: Powerpoint Tips | Tags: , |

For future reference, it makes answering questions a whole lot easier if you include what version of PowerPoint you are using.

Create a new folder on your computer. Move your PowerPoint file (the project you are working on) into that folder. Also put all the songs you will use in that folder (either move them into it or copy/paste them into it). The songs need to be .mp3, .wav, or .wma format.

Go to the first slide you want a song on. If you are using PowerPoint XP/2003, go to the Insert pulldown menu –> Movies and Sounds –> Sound From File –> browse for the song and hit OK. On PowerPoint 2007 go to the Insert tab –> Sound –> Sound From File –> browse for song –> OK.

In either version, click if you want the song to play automatically or not (I’m guessing you do – you can also change that later).

PowerPoint XP/2003 – right click on the sound icon and choose Custom Animations, 2007 – go to the Animations tab and click on Custom Animations near the left side. For both, this launches the animation palette and it is the same from here.

You should see your song listed in the palette. Double click on it. In the Effect tab, under Stop Playing –> After XX Slides, select or type in the number of slides you want the first song to play for. Let’s say it is 3 slides. While you are at it, click ON Hide While Not Playing so the little icon won’t show when you are in slide show.

So, song 1 goes for 3 slides. Go to slide 4 and repeat the process with song 2, etc.

When you bring your presentation to school, copy the ENTIRE folder onto your thumbdrive or CD or whatever. The songs will not be embedded, they will be linked, so in order to hear them at school, you need to have them. Copy the entire folder onto the school’s computer, and you should have no problem with the songs running. Worse case scenario – you need to reinsert them, but that really shouldn’t happen.

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How do you play a different song after a song in Microsoft Powerpoint?

Posted on May 27, 2009. Filed under: Powerpoint Tips | Tags: |

If you want the two songs all on one slide…

Insert tab at the top –> Sounds –> Sounds from File –> browse for the song –> ok. Click yes to the question that pops up about playing automatically. Repeat the insert procedure for your second song.

Then click on the Animation tab at the top and click on Custom Animation near the left side to launch the animation palette.

You should see both your songs listed in the palette. Select the second song, go to the top of the palette where there is a pulldown menu (that probably shows After Previous) pull it down and select On Click. Now, in slide show – the first song will play. Then when you click, the first song stops, the second starts. Next click advances you to the next slide.

For X number of slides the first song and X number the second…

Insert the 1st song as above and launch the animation palette. Double click on the song where it is listed in the palette. Under the Effect tab –> Stop Playing –> After –> set it for however many slides you want, let’s say 3.

Go to slide 4 and insert your second song. Set it for however many slides you want it to run for.

These won’t be lovely cross fades – the music will just cut off and on, but it does work.

I was going to play around and see what other kind of control you might have between songs, but my PowerPoint is kind of dead – I’m mid-HUGE-virus problem. Sorry ;-(

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How do you blend the egdes of a picture on powerpoint in 2007

Posted on May 26, 2009. Filed under: Powerpoint Tips | Tags: , |

Ask: I mean like blending it into the background. To not make the lines so noticeable.

Best answer:

If you are using Powerpoint2007, you can insert a picture and then you will promoted to set the format of the picture. Choose Picture style–Soft Edge Rectangle. You will get the effect you want.
But if you are using Powerpoint 2003, you I am afraid you have to use graphic software to edit it before insering it into powerpoint.

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How do I print only notes on powerpoint presentation?

Posted on May 26, 2009. Filed under: Powerpoint Tips | Tags: |

There is no setting for that in PowerPoint, but there are some workarounds you can do.

I’ve tried deleting the Side Image from the Notes Master, but it doesn’t work! The workaround, if you want notes one slide’s worth per page, is to View the Notes Master, select the Slide Image placeholder and scale it down teeny-tiny – almost invisible – and shove it off to the side or bottom or wherever, and then reposition the notes text placeholder where you want it.

If you want a document with continuous notes, not one per page, you can let PowerPoint work with Word and create it (though there is still some tweaking needed)…

PowerPoint XP/2003: File pulldown menu –> Send To –> Microsoft Word

PowerPoint 2007: round Office pulldown menu -> Publish –> Create Handouts in Microsoft Office Word

All versions are the same from here on: select “Notes Next to Slides.” Hit okay. Word launches and your computer just does its own thing. At the end, your Word document still has a column of slide miniatures and a column of notes, but it’s a table, so all you need to do is delete the column of slide miniatures (all at once – not one-by-one) and format the remaining text column the way you want.

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How can I play a song from itunes continuously in powerpoint?

Posted on May 26, 2009. Filed under: Powerpoint Tips | Tags: |

The problem is the song format – Powerpoint is a Microsoft program and is not compatible with the file type that Apple’s iTunes uses (.m4a). You need to get the song into a file format that Powerpoint is compatible with, a .wma file would be your best bet since that is the file format Windows Media Player uses and would definitely be compatible with Powerpoint.

To do the conversion you could probably find a program online that could do the file conversion, but the quicker/easier way would probably be to just burn a CD. If you burn the song onto a CD using iTunes and then open up Windows Media Player and import the song off of the CD the imported version will be in .wma format and will work with Powerpoint

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Why movie doesn’t play in Powerpoint 2007

Posted on May 22, 2009. Filed under: Powerpoint Tips | Tags: , |

There are many reasons why your movie file may not play. Below are some things to check. Before trying these, you may want to verify that your movie file is on the list of PowerPoint compatible file formats.

  • You sent your presentation through e-mail, and your recipient says the movies don’t play. Movies files are always linked and are not part of your presentation. Copy the movie files into the same folder as the presentation. Then use the Package for CD feature to update the links and bundle the associated files. Or you can update the links manually. To do this, copy the movie files into the folder that contains the presentation, and then delete the movies and add them back.
  • You shared your presentation or copied it to a network file server, and the movies don’t play now. Movie files are always linked and are not part of your presentation. Move or copy the movie files to the same folder as the presentation or to the network file server. Then use the Package for CD feature to update the links and bundle the associated files. Or you can update the links manually. To do this, copy the movie files into the folder that contains the presentation, and then delete the movies and add them back.
  • You copied your presentation to a CD, and now the movie doesn’t play on a different computer. Copy the movie files to the same folder as the presentation. Then use the Package for CD feature to update the links to the movie files, and copy the presentation again to the CD.
  • You moved your movie files to a new location, and now when you run your presentation, the movie doesn’t play. Movies files are always linked and are not part of your presentation. Copy the movie files to the same folder as the presentation. Then use the Package for CD feature to update the links and bundle the associated files. Or you can update the links manually. To do this, copy the movie files into the folder that contains the presentation, and then delete the movies and add them back.
  • You cannot find and play your movie file. If the path name of the linked movie file exceeds 128 characters, Microsoft Office PowerPoint 2007 cannot find and play it. Move or copy the movie file into the same folder as the presentation, and then delete the movie and add it back to update the link (path information).
  • You inserted multiple movies or sounds, but only the top movie or sound is playing. Drag the movie icons or sound icons off each other and then try to play them.
  • The movie file format is not supported in Office PowerPoint 2007. Try playing the movie outside of Office PowerPoint 2007 by using Microsoft Windows Media Player, which is part of Microsoft Windows. Start Windows Media Player and then use the File menu (you might have to maximize the window to see the File menu) to open and play your movie file in Windows Media Player. If the movie doesn’t play, Windows Media Player gives you detailed error messages and a Help link that can help you troubleshoot the problem.If the movie plays in Windows Media Player, you can insert it as a media clip in your presentation by doing the following:
    1. On the Insert tab, in the Text group, click Object.Insert tab image
    2. In the Object type list, click Create from file, and then enter the name of the movie file or click Browse.
    3. Note A movie that you play in Office PowerPoint 2007 by using Windows Media Player cannot have animation settings and special timings assigned to it. Instead, you play it by clicking buttons in Windows Media Player.

    If Office PowerPoint 2007 won’t play your movie file either in Office PowerPoint 2007 or in Windows Media Player, try creating a hyperlink or action button on your slide and linking to a program that can play the movie file.

  • Your movie file is listed as being compatible with PowerPoint, but your movie still doesn’t play correctly. Although your movie file may have the same file extension as one listed as being compatible, it may not play correctly if the correct version of the codec is not installed, or if the file has not been encoded in a format recognized by your version of Microsoft Windows. Encoding is the process of converting data into a stream of ones and zeros. Install the correct codec or re-encode the file.
  • Your movie is captioned or subtitled. Office PowerPoint 2007 cannot play captioned or subtitled movies. To resolve the issue, try creating a hyperlink to the movie.
  • Your movie plays as a white rectangle. The path name to the linked movie file exceeds 128 characters, and Office PowerPoint 2007 cannot find and play the movie. Move or copy the movie file into the same folder as the presentation, and then delete the movie and add it back to update the link (path information).
  • Your movie plays as a black rectangle. This often indicates incompatible hardware acceleration. Try turning down your Hardware Acceleration setting, which is found in Control Panel.If you are using dual monitors (sometimes called multiple monitors), make sure both monitors are set to the same screen resolution in Control Panel, or try to set both monitors to a lower screen resolution.
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Play a movie full screen

Posted on May 22, 2009. Filed under: Powerpoint Tips | Tags: , |

Instead of playing a movie as part of a slide in your presentation, you can play it so that it fills the entire screen. This is called playing a movie full screen. Depending on the resolution of your original movie file, the movie might appear distorted when played full screen. For this reason, it is always a good idea to preview your movie, so that if the movie appears distorted or blurry, you can undo the full screen option.

If you set the movie to play full screen and it is also set to start automatically, you can drag the movie frame off the slide so it will not be visible on the slide, nor will it flash briefly before the movie goes to full screen.

Important If you drag the movie frame off the slide or hide the movie frame, you must set the movie to play automatically or by some other kind of control, such as a trigger. A trigger is something on a slide, such as a picture, shape, button, paragraph of text, or text box, that initiates an action when you click it.

Set a movie to play full screen

  1. In Normal view, click the movie that you want to play full screen.
  2. Under Movie Tools, on the Options tab, in the Movie Options group, click Play Full Screen.Movie Tools Options tab

Preview a movie

To preview a movie, in Normal view, do one of the following:

  • Double-click the movie.
  • Click the movie, and then under Movie Tools, on the Options tab, in the Play group, click Preview.Movie Tools Options tab
  • Click the slide with the movie, and then click Slide Show Button image at the bottom of the Microsoft Office PowerPoint 2007 window, or press F5. If you set the movie to play when you click it, click the movie frame.
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How to turn on or off automatic bullets or numbering in Powerpoint 2007

Posted on May 18, 2009. Filed under: Powerpoint Tips | Tags: , |

Do you find it annoying when you press an Enter then automatically, a bullet or a number appears in front of the next line. But actually you don’t need it at all. Or sometimes, you want to get it work to save your time.  Here is a the tip for you.

By default, if you type an asterisk or a number 1., Word recognizes that you are trying to start a bulleted or numbered list. You can turn off the automatic list recognition feature.

Note If you turn the feature off and create your list manually, you can’t select and change the list all at once. For example, you can’t select the list and change the color of all of the numbers at one time.

  1. Click the Microsoft Office Button Button image, and then click Word Options.
  2. Click Proofing.
  3. Click AutoCorrect Options, and then click the AutoFormat As You Type tab.
  4. Under Apply as you type, select or clear the Automatic bulleted lists check box or the Automatic numbered lists check box.

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@ You can save your powerpoint presentation to PDF format for FREE. See more Saving Powerpoint to PDF format for free, convert Powerpoint to PDF.

@ You can convert your Powerpoint to video/DVD format and upload you own video to you Youtube.

@ Here is a bunch of FREE powerpoint templates for you to download. See Free powerpoint templates download

@ Want to import powerpoint into Windows Movie Maker and make your own video? See How to import powerpoint  into Windows Movie Maker and make your own video.

@ Some powerful powerpoint related tools: Powerpoint to video, Powerpoint to DVD, Powerpoint to Flash, Powerpoint to PDF

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How to change or delete a placeholder in Powerpoint 2007

Posted on May 15, 2009. Filed under: Powerpoint Tips | Tags: , |

In the previous post, I’ve already make a defination of placeholder. If you’d like know what is placeholder or How to add one or more content placeholder in a layout in Powerpoint 2007, you can refer this post for more information. Click here.

Now we all going to talk about how to change or delete a placeholder in Powerpoint 2007. Follow this procedure bellow.

Change a placeholder

  1. On the View tab, in the Presentation Views group, click Slide Master.
  2. On the layout, click the placeholder that you want to change, and then do any of the following:
    • To resize it, point to one of its sizing handles, and when the pointer becomes a two-headed arrow, drag the handle.
    • To reposition it, point to one of its borders, and when the pointer becomes a four-headed arrow, drag the placeholder to a new position.
    • To change the font, size, case, color, or spacing for text within it, select the text, and then on the Home tab, in the Font group, click the options that you want.
    • To group objects such as pictures, shapes, clip art, and charts, select the first object that you want to place in a group, press CTRL, and then click on the other objects that you want to group together. Under Drawing Tools, on the Format tab, in the Arrange group, click Format, and then click Group twice. Notes
      • You can group objects in object placeholders, but not text box placeholders. However, you can add a Text box shape and group that with other objects. To do this, on the Insert tab, in the Shapes group, under Basic Shapes, click Text Box.
      • To ungroup the objects, select the grouped objects, under Drawing Tools, on the Format tab, click Group, and then click Ungroup.
  3. On the Slide Master tab, in the Close group, click Close Master View.
  4. For the placeholder changes to be final, you must reapply the slide layout to the slides that follow the changed slide layout. To reapply the slide layout, in the list of slide thumbnails, click the slide that adheres to the layout that you just changed.
  5. On the Home tab, in the Slides group, click Layout, and then click the layout that contains the placeholders that you just changed.

Delete a placeholder

  1. On the View tab, in the Presentation Views group, click Slide Master.
  2. Click the border of the placeholder that you want to delete, and then press DELETE.
  3. On the Slide Master tab, in the Close group, click Close Master View. Note To remove the placeholder from the slide completely, you must reapply the slide layout to the slide.
  4. For the placeholder changes to be final, you must reapply the slide layout to the slide. To reapply the slide layout, in the list of slide thumbnails, click the slide that adheres to the layout that no longer contains the deleted placeholder.
  5. On the Home tab, in the Slides group, click Layout, and then click the layout that no longer contains the deleted placeholder.

Okay, now do you understand? Give me a respone.

Recommendations of this post:

@ You can save your powerpoint presentation to PDF format for FREE. See more Saving Powerpoint to PDF format for free, convert Powerpoint to PDF.

@ You can convert your Powerpoint to video/DVD format and upload you own video to you Youtube.

@ Here is a bunch of FREE powerpoint templates for you to download. See Free powerpoint templates download

@ Want to import powerpoint into Windows Movie Maker and make your own video? See How to import powerpoint  into Windows Movie Maker and make your own video.

@ Some powerful powerpoint related tools: Powerpoint to video, Powerpoint to DVD, Powerpoint to Flash, Powerpoint to PDF

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How to apply a theme to your presentation in powerpoint 2007

Posted on May 15, 2009. Filed under: Powerpoint Tips | Tags: , |

In default, Microsoft Office PowerPoint 2007 contains several built-in themes, which include theme colors, theme fonts, and theme effects. Whether you use an existing built-in theme, create a new theme, or modify an existing built-in theme, follow these steps to apply a theme to your presentation.

Built-in themes

  1. On the Design tab, in the Themes group, click MoreButton image .
  2. Do one of the following:
    • To apply a built-in theme, under Built-In, click the theme that you want.
    • To apply a newly-created theme or an existing theme that you modified and saved, under Custom, click the theme that you want.
    • To apply a custom theme or themed document stored in a different location, click Browse for Themes, and then locate and select the theme you want.
    • To view a larger selection of themes on Office Online, click More Themes on Microsoft Office Online.

That’s all for this procedure, hopefully you’ve fully understood. Any comment, feel free to make it below.

Recommendations of this post:

@ You can save your powerpoint presentation to PDF format for FREE. See more Saving Powerpoint to PDF format for free, convert Powerpoint to PDF.

@ You can convert your Powerpoint to video/DVD format and upload you own video to you Youtube.

@ Here is a bunch of FREE powerpoint templates for you to download. See Free powerpoint templates download

@ Want to import powerpoint into Windows Movie Maker and make your own video? See How to import powerpoint  into Windows Movie Maker and make your own video.

@ Some powerful powerpoint related tools: Powerpoint to video, Powerpoint to DVD, Powerpoint to Flash, Powerpoint to PDF

Read Full Post | Make a Comment ( 1 so far )

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